Balmoral SDA School Hall Hire - Terms and Conditions

1. Conduct at every function held in and around the hall must comply with Auckland City Council bylaws.

2. The hall must not be sub-let.

3. The hirer is responsible for ensuring that before leaving the hall:

The whole hall including toilets and entrance are clean.
All rubbish is removed and taken away on departure. The school skip bin is not to be used.
All items of furniture moved are returned to their original position, as per photos displayed.
All lights and electrical appliances are turned off.
The alarm is set.
All doors are securely locked.
All windows are secured.

4. The organisation of the stage in the hall will be set by the school and is not to be moved by the hirer due to potential damage to the floor. Please provide full details of set-up required at least 48 hours in advance of the event. Staff and student property must not be interfered with or removed.

5. Damage. The hirer is responsible for the cost of repairs of any damage, other than reasonable wear and tear, that may occur during the period of hire or as a result of the hireage. All damage must be reported to the Principal, within 48 hours of the end of the hire period.

6. The consumption of drugs and alcohol is prohibited in or around the hall and school grounds. There is no smoking or vaping permitted on the school grounds at any time.

7. The use of chewing gum is not permitted on the school premises.

8. The hall will be cleaned immediately after the period of hire.

9. The school accepts no responsibility for any losses or liabilities incurred by the hirer or users of the hall.

10. General Safety and Security – Please ensure that all safety precautions (as required by law) are taken to eliminate injury to persons and damage to the premises and equipment. Please make sure that rooms are not part of this hire age agreement and that doors that are locked remain so.

11. Provision of First Aid will be the responsibility of the hirer.

12. School Hall will be left in a tidy, clean state.

13. The hirer acknowledges that the hirer has no right to the exclusive use of the facility. Functions relating to School will get priority. 14 days’ notice will be given should this occur unless extra unusual circumstances eg. significant school events/celebrations or emergency meetings to be held therefore no notice given.

14. An extra clean up fee to remove stains and spilled items will be charged. Please notify or report any spill on furniture or carpet.

15. No furniture is to be moved into the Hall without permission of the school.

16. A 4 digit alarm code will be provided to the Hall Hirer for the alarm system. This code must not be passed to any other person without permission of the school. Alarm code is changed regularly to ensure security is maintained for Casual Hall Hirer/s.

17. In the case of alarm activation, the Principal must be called immediately (021 573 557) or Armitage security (if the Principal cannot be contacted, see alarm panel for phone number). If this does not occur and a security patrol is sent, the cost is the responsibility of the hall hirer.

18. No Parking of vehicles on the FRONT of the school. No parking on the school field or the coloured line markings at any time.

19. AS required by government legislation, the school buildings and grounds are a smoke free (this includes vaping) environment. NO SMOKING signs must be observed.

20. In the case of long term hire the Balmoral SDA school board requires 1 months notice in writing prior to concluding the hire agreement.

21. You must nominate a Fire Warden who, in the event of a fire, is responsible to:

Make sure the area hired is clear of all people and follow the Emergency Evacuation Map
To be able to account for all people attending your function
To advise the Fire Service, on their arrival, of the evacuation status

Balmoral SDA School

Ms Geeta Mehta - Learning Assistant

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