Minutes are the written record of the business conducted at a meeting.

The subsequent meeting typically involves the review and confirmation of the minutes from the preceding session. The presiding member must be present to endorse and sign the minutes.

There's no requirement for an intended the previous meeting to propose the minutes as an accurate record.

Any board member is eligible to propose the relevant motion.

Prompt public availability of minutes is encouraged, excluding those related to public-excluded business (PEB). Until officially validated, minutes should bear a stamp indicating their "unconfirmed" status.

Minutes should be concise, factual, and precise, capturing the essence of discussions without documenting every utterance.

Essential details to include in the minutes:

• Attendance record of board members, including late arrivals and early departures.

• Motions presented, their movers and seconders, any amendments, their fate, and the final resolution of the motion.

• Conclude with details about the location and date of the upcoming board meeting.

All open meeting minutes are accessible to current and future board members, regardless of their attendance.

Public access to open meeting minutes is facilitated upon request and, in adherence to transparency principles, may be published on the school's website.

It is crucial to retain records of all minutes indefinitely to meet compliance requirements.