Stallholders are invited to join our community at the 4th Hororata Glow Festival 2023. A Festival where everything GLOWS!

The Hororata Community Trust is excited to bring the Hororata Glow Festival to our community for a fourth time. Building on the past two events the Hororata Glow Festival promises to be even more spectacular in 2023.

The hot air balloon Night Glow will again be the main feature of the Festival, this the only event in the South Island where people can experience this amazing show. 

Surrounding the hot air balloons and light show will be a magical Festival where everything will GLOW! Including a glowing fairground, glow circus and UV black light art. In amongst the Festival will be ‘mood booster’ activities like a communal mural colouring station, interactive science demonstrations, warm up zone to relax in and lots more. People will be able to walk inside a giant cold inflated hot air balloon as well as interact with the balloon crews.

The Hororata Glow Festival will host a range of stalls. This will be different to a craft market, more focused on food, produce and stocking up for winter. The Festival runs over dinner time so there will be a range of food vendors offering a cultural feast.

In 2021 10,000 people attended this Festival, selling out a week before. 

Join our community for this very special event. 

Details

Venue:                  Hororata Domain, Hororata Road, Hororata

Date:                     Saturday 13th May 2023

Postponement Sunday 14 May 2023, if the event is postponed to this date it will run regardless of the weather.

A call will be made at 8pm Friday 12th, at the latest, if the event is to be postponed.

Time:                     3pm – 8.00pm

Packin:                

Between 11am – 2.30pm event day. All stallholder vehicles must be removed from the site by 2.45pm. 

NO VEHICLES ARE TO MOVE WITHIN THE VENUE UNTIL 8.15PM

There will be reserved parking for stall holders – no parking within the venue.

Packout:

8.15pm – 10.30pm event day or 9am – 12pm the following day. Security will be on site overnight following the event.

Entry:                    

Stall holders will receive two complimentary tickets. Additional tickets can be purchased at time of application for a discounted rate of $15 per person (if ordered at the time of application). Children under 16 years are free.

Stall Types

The Hororata Glow Festival is looking for stalls including; produce, preserves, relishes, winter warmers, blankets, winter clothing, homewares, children’s products or toys etc. The Hororata Community Trust invites the Selwyn food and wine producers to the event to offer tastings and promote their products.

If you can make your stall or product GLOW then make sure you let us know as this will be an advantage!

Food/Coffee Vendors

This is an afternoon/evening event with an autumn theme which requires warming food with a good mix of options at varying price ranges. The food on offer will be an attraction of the event. The Trust is looking for a great mix of vendors who can offer a wide range of interesting and tasty meals but also serve the large crowd efficiently. The big crowd generally all want to eat within a timeframe of 5pm - 6.30pm so we need vendors who can cater to this busy time. 

Stall Site Options

The number of stalls will be limited. Options include:

a) Uncovered sites (3 x 3m) – provide own cover - $70.00

b) Covered  stalls (3 x 3m) - $90.00

c) Commercial Food vendor sites:

• 3m x 4.5m - $200.00

• 3m x 8m - $250.00

d) Community (Voluntary) Food Vendor - $80.00

Power is an additional $30.00 per stall holder. We ask you not to run your own generator as this adds noise to the event. If you are connecting to power your leads need to be tag tested. If they are not the onsite electrician will test them but there will be a charge.

Lighting

This event is held in winter hours where it will become dark from approximately 5.30pm onwards. While some lighting will be placed at strategic points around the venue it is recommended stallholders consider lighting for their stall and also for their pack down.

Postponement 
Stallholders must commit to attending the event on either the 13th or 14th May, there will be no refunds if the event is postponed and the stallholder cannot attend.

Registrations and Licences

All Stallholders must ensure they have their own food registrations and liquor licences. You will be required to provide a copy of your Food Control Plan Registration if you are selected to attend the event. Volunteer stalls that are selling food for fundraising purposes are not required to provide this, however they are expected to abide by all food regulations and laws.

Sponsors

The support of sponsors, together with the co-operation of our stallholders, is essential to the continued operation and success of the Hororata Glow Festival. The arrangements with our sponsors often include exclusivity rights. Please note that applications by stallholders promoting or selling products or services which conflict or compete with our sponsors’ products or services won’t be accepted. Likewise, these products or services cannot be promoted or sold at the Hororata Glow Festival. If you would like to sponsor the event please contact us info@hororata.org.nz 

Stall Applications

Applications for stalls must be made on the online application form please note this form must be submitted online

CLICK HERE to apply.

All stallholders must read and accept the terms and conditions as outlined in the attached.

Please ensure you complete the form in full and give a detailed description of what you are selling. What you put in the description will be used in pre-event promotions.

Deadline

The deadline for all applications is Monday 10th March 2023.

All applications will be considered after this date and stallholders will be advised if they have been accepted by Friday 17th March.

Payment

Successful applications will be invoiced; payment will be required by the 31st March 2023. 

Please direct any stall enquires to:

Jill Lang 021 366 606         info@hororata.org.nz