Stallholders are invited to join our community at the Hororata Highland Games as we celebrate 15 years of Highland Heart with Kiwi Spirit. Applications open 1 May 2026.

Event Details

Venue: Hororata Domain, Hororata Road, Hororata

Date: Saturday 7th November 2026

Time: 9.00am – 4.30pm

Expect Crowd: 10,000 people

Pack in:

• Friday 6th November 1.00pm – 6.00pm (no power overnight)

• Saturday 7th November 2026 - 6.30am - 8.30am

On event day, access to stall sites is available between 6.30am – 8.30am only.
No vehicles will be permitted onsite after 8.30am. Arrive early, traffic starts building at 8am, which could slow down entry.

Parking:

There is reserved parking for stallholders. There is no parking within the venue.

Pack out:

• 4.30pm – 6.00pm Saturday 7th November

• 8am – 1pm Sunday 8th November. 

Entry:

Stallholders will receive two complimentary tickets for the event.

If you would like additional tickets, we can offer them at the discounted Early Bird rate of $18 each if you request them with your application. There will be no gate sales.

Approved community groups with fundraising activities will receive six tickets. Children under 16 are free but still require a ticket (available online).

All tickets will be emailed a week prior to the event, unless arragne otherwise.

Stall Types

Stallholders should consider which category their stall fits into:

• Food Vendors (selling meals or coffee/beverages for consumption on the day)

• General Vendors (includes merchandise, crafts, art, clothing, cakes, biscuits, relishes, sweets etc)

Site Options

The number of stalls will be limited. Options include:

• General Uncovered Site (3m x 3m) – bring your own cover (rain or shine) – $110

• General Covered Site (3m x 2.5m) – flooring recommended – $120

• Community Group Site (non-profit) – food or general – $80

• Small Commercial Food Site (3m x 4.5m) – $250

• Large Commercial Food Site (3m x 8m) – $290

Power is an additional charge of $40.00.

(Please advise at application stage if you require 3-phase power)

All prices include GST.

Applications

Applications must be submitted via the online form by the advertised deadline.
All applications are reviewed, and acceptance is not automatic.

You do not need to make payment at the time of application.

Please ensure:

• Your application is fully completed

• You clearly describe what you are selling

• You include any Scottish theme or connection

This information is essential for the selection process.

You are welcome to email supporting photos to: games@hororata.org.nz

CLICK HERE TO APPLY

Deadlines

Food Vendors - CLOSED SOLD OUT

General Stalls: Open 1st May and Close 7th August 2026

Acceptance and Payment

Applications are reviewed after each category deadline to ensure a balanced and high-quality mix of stalls.

You will be notified within 7 working days of the closing date of our decision.

If accepted:

• An invoice will be issued

• Payment is required within 7 days

Failure to pay by the due date (unless prior arrangements are made) may result in your site being offered to another applicant.

Scottish Stalls

The Hororata Highland Games is a Scottish-themed event, and preference is given to stalls with a Scottish product or theme.

All stallholders are encouraged to embrace the theme to enhance the event atmosphere.

Best Dressed Scottish Stall Competition
The winner will be announced on event day and will receive:

• Post-event promotion on social media

• A free site at the 2027 Hororata Highland Games

Scottish flag bunting is available for purchase through the application form ($12 for 5m).

Registrations and Licenses

The event operates under a liquor licence.
This is a licensed venue – strictly no BYO alcohol.

All stallholders must:

• Hold appropriate registrations and licences

• Provide a Food Control Plan (if selling food), unless a qualifying fundraising group

Stallholders offering activities must provide:

• Health & Safety documentation

• Hazard Management Plans

• Certificates of Insurance

(These will be requested closer to the event if your application is successful.)

Waste

Stallholders are encouraged to minimise waste and use sustainable or compostable packaging wherever possible.

All stallholders must:

• Follow event waste management requirements

• Use approved packaging if required

• Remove all rubbish from their site

Packaging may be audited during the event.

Sites must be left in the same condition as they were found. Any damage is the responsibility of the stallholder.

Sponsors

Our sponsors are vital to the success of the Hororata Highland Games.

Some sponsor agreements include exclusivity.
Applications that conflict with sponsor products or services may not be accepted.

Conflicting products or services must not be promoted or sold at the event.

Food and Beverage Restrictions

• No alcohol may be sold without prior approval

• All food stalls are encouraged to sell non-alcoholic drinks and water

The Hororata Pie is a Hororata Community Trust fundraiser. No other stallholder may sell or promote pies at the event.

Marketing

Stallholders will be promoted through:

• The Hororata Highland Games website

• Social media channels

• The official event programme

There are also opportunities to advertise through event media partners at discounted rates. Indicate your interest in the application form.

All signage, banners, and flags must remain within your allocated stall site. 

Terms and Conditions

Please see the attached terms and conditions for more details.

Please direct any stall enquires to:

games@hororata.org.nz

CLICK HERE TO APPLY