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Photo by David Baird

Hororata Highland Games Stallholder Information

Hororata Community Trust —

Stallholders are invited to join our community at the 11th Hororata Highland Games, a Scottish Festival with a Kiwi twist! Applications are open now.

Event Details

Venue: Hororata Domain, Hororata Road, Hororata

Date: Saturday 5th November 2022

Time: 9.00am – 4.00pm

Packin: Between 1.00pm – 6.00pm Friday 4th November or between 6.30am - 8.30am  Saturday 5th November 2022.

Access to stall sites will be open 6.30am – 8.30am. No vehicles will be allowed to enter the venue after 8.30am.

All stallholder vehicles must be removed from the site by 8.45am.

There is reserved parking for stallholders – no parking within the venue.

Packout: 4.30pm – 6.00pm Saturday 5th November and 8am – 1pm Sunday 6th November 

Entry: Stallholders will receive two complimentary tickets for the event.

If you would like additional tickets, we can offer these to you at the discounted Early Bird rate.

Stall Types

Stallholders should consider which category their stall fits into:

· Food Vendors (those stalls selling meals for consumption at the event)

· Merchandise and produce (includes cakes, biscuits, relishes, sweets etc)

Scottish Stalls

The Hororata Highland Games is a Scottish-themed event. Preference will be given to stallholders selling Scottish products or who have a Scottish Theme.

Be in the running for the Best Dressed Scottish Stall. The winner will be announced at the event during the afternoon and will receive publicity on the event’s social media sites post-event and a free site at the 2023 Hororata Highland Games.

Even if you don’t have Scottish products you can still theme your stall. We would love to see many stalls taking up the challenge. To help you with this, you can purchase Scottish Flag Bunting on the application form; $10 for 5m.

Registrations and Licenses

The Hororata Community Trust holds a liquor license for the Hororata Highland Games, this is a licensed venue so there is to be no BYO. There is an alcohol-free area around the Fairground north of the Barn.

All Stallholders must ensure they have their own food registrations and licenses. You will be required to provide a copy of your Food Control Plan Registration if you are selected to attend the event. Volunteer stalls that are selling food for fundraising purposes are not required to provide this however, are expected to abide by all food regulations and laws.

Stallholders offering activities to the public at the eventto be required to provide Health and Safety information including Hazard Management Plans and Certificates of Insurance. If your application is successful the Hororata Community Trust will request this information closer to the event date.

Sponsors

The support of sponsors, together with the cooperation of our stallholders, is essential to the continued operation and success of the Hororata Highland Games. The arrangements with our sponsors often include exclusivity rights. Please note that applications by stallholders promoting or selling products or services which conflict or compete with our sponsors’ products or services won’t be accepted. Likewise, these products or services cannot be promoted or sold at the Hororata Highland Games.

Drinks/Pies

No stallholder is able to sell alcoholic drinks, without prior permission. Non-alcoholic cold beverages may be sold.

The Hororata Pie is a Hororata Community Trust fundraiser, no other stallholder will be able to sell or promote pies at the event.

Marketing

A list of stallholders will be published on the Hororata Highland Games website and promoted through the Facebook page leading up to the event. Stallholders will be listed in the event programme. Stallholders will have the exclusive opportunity to partake in advertising activities with event media partners at discounted rates. If you are interested in learning more about these opportunities please indicate on your application form.

COVID

The Hororata Community Trust is up-to-date and will remain so with all government COVID guidelines. The Event will be run in accordance with all government COVID requirements at the time of the Event. See terms and conditions for our refund policy.

Stall Site Options

The number of stalls will be limited. Options include:

a) Uncovered stall site (3 x 3m) - need own cover to protect against the weather (rain or shine) - $90 

b) Covered stall site (3 x 2.5m) - advisable to bring floor covering for these - $100

c) Food Vendor Voluntary site (3m x 4.5m) - $80

d) Small Commercial Food vendor site (3m x 4.5m) - $210

e) Large Commercial Food vendor sites (3m x 8m) - $250

Power is an additional charge of $30.00. If you require 3 phase power, please contact us at the time of your application to discuss.

Stall Applications

Applications for stalls must be made on the online application form found at

CLICK HERE

All stallholders must read and accept the terms and conditions as outlined in the attached document. Please ensure you complete the form in full and give a good description of what you are selling on your stall. If you have a Scottish product or twist please make sure you include this on the form. What you put in the description is all the Committee has when selecting stalls for the event.

Deadlines:

Food Vendors (selling meals for consumption on the day) – 6pm Friday 29th July 2022

General Stalls – 6pm Friday 19th August 2022

Acceptance and Payment:

Applications will be processed after the closing date for each category. 

We will advise if you have been selected by email within 14 working days after the closing date for your category. If you are selected to attend the event you will be emailed an invoice which you will be required to pay within seven (7) days. Your application is not confirmed until payment is received.

Please do not pay when you send your application. Pay only upon receiving an invoice.

Please direct any stall enquires to:

Jill Lang 021 366 751 games@hororata.org.nz