by Distance Learning

eVision - Student Management System

eVision is the University’s Student Management System (SMS) and is supported by the Student Management Systems Support Office (SMSSO).

This system, used by both staff and students, is where the following activities happen:

  • Admission and course enrolment;
  • Programme and paper selection;
  • Timetabling;
  • Fee payments and
  • Results and graduation

Depending on your role and your responsibilities, you will be given certain levels of access to eVision. There are some recommended access levels/training based on people’s roles, listed in the “AskSMS” Training recommendations for staff FAQ.

eVision elearning materials can be found on a Blackboard site especially set up for this purpose.

New staff members

If you are a new staff member, or have a changed responsibility and need to gain access to eVision, you should get the access request to eVision started as soon as possible, as it can take a few days, or more in busy periods. This will provide you with access to Blackboard where most of the resources you will need to consult are.

Obtaining or changing access to eVision is via eVision Support for Staff. The easiest way to add or change access is to add the name of a staff member who has the same access you need, (e.g., the person who held your role before you) in the “Notes” field.

Once eVision SMSSO staff have an idea of the access needed, they will provide access to the Blackboard online courses required and/or organise face-to-face training to take you through information about Course Approval.  If the SMSSO thinks the request is unreasonable or that it doesn’t seem to fit the staff member’s role, they will query the request with you or with your HoD.

Existing staff members

For existing staff who are starting to deal with distance students, there is very little difference on the staff screens – just look for campus mode on papers. "i" is designated to campus papers and "e" is the label indicating a distance paper.

Students will also see additional screens for selecting exam centres, confirming distance papers etc.

The SMS Support Office is always ready to help you. You can log a help request in several ways:

Telephone +64 3 479 8333
Hours 8.30 am - 5.00 pm, Monday to Friday (NZ time)
Raise an AskSMS call from eVision

Web: http://www.otago.ac.nz/smsso/contacts/index.html


Students should contact AskOtago for all eVision support.

ask.otago.ac.nz

Tel 0800 80 80 98

It is best to contact the SMSSO team earlier rather than later if you think you have a problem or cannot find the information you are looking for.